Benefits of Hiring a Wedding Coordinator

Coordinating a wedding is more challenging than Hollywood makes it appear. There are many movie parts to managing the day so hiring a skilled professional, with years of experience, will only bring value and organization to what can be a stressful day. If you’re wavering on allotting the extra money in the wedding budget, to hire a coordinator, here are some of the benefits to carefully consider. 

There are various services that a wedding coordinator offers to execute the plans that have been made for the wedding. First, sit down with your partner to outline the day-of needs. Meaning, does the venue offer someone to run the rehearsal and cue the bridal party for the ceremony? If not, you’ll need a coordinator. Who’s’ going to create your timeline, so all your vendors are working from the same agenda? Who will remain when the reception closes to ensure all the décor is packed and checks out with the venue staff? Once the needs have been identified you can choose the services that are suitable in fulfilling those aspects. Hiring a coordinator is an investment that will pay off from the following ways…

1. Lowers Your Stress

The average wedding can take 200-300 hours of planning. Stress levels during the early planning phase are low since the decisions can be strewn over months to a year. But the truth is, wedding vendors will start to reach out to the couple a month prior and that’s when the real stress kicks in. Imagine your photographer, DJ, caterer, florist and other vendors all hitting you up with final planning meetings/questions just weeks out. By hiring a wedding coordinator, that bulk of communication can be taken off your plate. Wedding coordinators will serve as an intermediary between vendors and clients in the month leading up to the wedding. They’re also the point of contact for all needs on wedding day so the bride won’t be receiving calls about emergency issues when she’s trying to relax during her hair and make-up applications. Allow the coordinator to relieve the stresses that can arise in that final month of wedding preparations. 

2. Saves You Money with Valuable Advice

An experienced wedding coordinator will know the industry standards and local vendors in their market, this includes price points. As such, the coordinator can provide vendor referrals that will fit within the couples budgeted amount. They can also give advice on money saving tactics to stretch your dollar a little further. Weddings are an expensive investment and you want to get the most bang for your buck, and a wedding coordinator can help you do that.

3. Wedding Vendors Love Working with Coordinators

Vendors appreciate the services that coordinators provide because it keeps them focused on their primary duties. Without a wedding coordinator, some vendors often end up having to take on additional tasks that are not in their contracted agreements. Hiring a coordinator gives the vendors peace of mind knowing someone is there with the answers on the couples vision. Or, if help is needed to execute an element, they have back-up to assist. The trend we’re seeing these past few years have venues mandating that coordinators are hired in order to host a wedding at their site. They see the difference a coordinated wedding brings by ensuring the house rules are followed and the property is respected. Coordinators are becoming looked at as the “coach” of the vendor team to ensure all are working together to create a memorable experience for their mutual clients. 

4. Saves Relationships

Too many times when a coordinator is not hired, family and/or the bridal party are expected to fulfill the role. This can create resentment when loved ones are asked to take on this much responsibility. You should never asks invited guests to take on vendor duties. They should be able to enjoy the day, free from stress, just like the couple they are there to celebrate. So save any potential relationship strife by not involving your family and friends to take on such an important role. 

5. Organizes the Day-of Logistics

Who will catch that your florist needs to deliver your bouquet before first look photos are taken? Or, ensure that the wait staff has poured your guests champagne before the DJ kicks off the toasts?  Your coordinator will organize and handle all these tasks and more during the month and day-of your wedding. Their overall role is crucial to executing a worry-free wedding day. In fact, that’s where our business name derived from…Hitch Without A Glitch!

Bottom Line

Those are just some of the benefits of hiring a wedding coordinator. In all our positive reviews, we’ve heard over and over that hiring a coordinator was the best investment made towards the wedding. So have no regrets post wedding—protect your day by trusting it with a professional coordinator. Contact Hitch Without A Glitch to schedule a complimentary consultation to help identify your wedding day needs and how we can assist. 

Happy Planning! Janet